At any moment, a project may need to switch from one team member to another. A designer is sick and unable to meet a deadline, then another designer needs to pick up the project. There are many reasons for this. <\/p>\n
This is one of the reasons why being organized with our files and projects is so important and will make your life much better.<\/p>\n
If you struggle with being organized, this is a chance for you to learn from others and become better!<\/p>\n
Our primary file storage is Dropbox. This is where footage, graphics and project files are stored regardless of how large they are. Once the project is completed or once the client is no longer active, we archive these files to a server off of Dropbox. Only active projects should be on Dropbox.<\/p>\n
For any text documents such as our scripts or reference files (spreadsheets, reference documents) are stored on Drive. Mostly Drive will only be accessed by project managers but it’s good for you to know.<\/p>\n\n
Contact@socialize.video<\/strong><\/p>\n Whenever a client needs to send us access to a Google Drive document or folder, we always use our Contact email address and not your personal gmail. <\/p>\n This is also the case if someone needs to share access to their Youtube channel or any other piece of software.<\/p>\n Key Folders<\/strong><\/p>\n Inside Dropbox you’ll find the following folders that you’ll need to understand and keep all files inside of them.<\/p>\n You will be given a project folder with your name. This folder will hold all project folders you are assigned. The idea is that this folder should be set to automatically sync to your computer so when a new project is given to you, files can automatically download. This can happen in the background rather than you having to tell your computer to download and then wait to start a project.<\/p>\n To be clear, your project folder (with your name) should be set to synced to your computer. Ideally your computer will remain on so that it can download\/upload files even when your not at your computer.<\/p>\n Typical Structure<\/strong><\/p>\n A project folder will typically be named in this fashion: [date] [client] [project name].<\/p>\n Example: 230506 B1 Atlanta Promotional Video<\/p>\n 230506 means May, 6 2023.<\/p>\n Inside a typical project folder should be the following sub folders:<\/p>\n Versions<\/strong><\/p>\n When working on a project we stay organized by labeling files with versions. This applies to both rendered files and project files.<\/p>\n So for example, when your send your first cut of a video to the manager for review, you would name the file “[project name] v1.mp4.” The “v1” makes it clear that this video is the first version of this project.<\/p>\n You may have the same version of a video but in a different size or length. Simply add “60 sec” or “vertical” to indicate the key difference.<\/p>\n DO NOT delete old versions or rewrite over them. Whenever a change is requested and you need to update a file, create a version with the next number: v1, v2, v3…etc. We keep every version we work on as a reference.<\/p>\n Old Folder<\/strong><\/p>\n As mentioned before, it’s important to keep the Export folder clean because this is often where clients will see their videos. There are a couple of good ways to do this.<\/p>\n By creating an “Old” folder you can move over past versions that a client should no longer pay attention to. They’ll then focus on the immediate files in the Export folder.<\/p>\n Another option when working with lots of files, is to create a version folder like “Version 01.” Inside that folder all files from the first round should be included. In “Version 02” all files will be in there with the latest updates (including files that may have not changed).<\/p>\n Name Files<\/strong><\/p>\n Make the names of your exported files easy for the customer to understand:<\/p>\n Keep in mind that when a project is completed, the entire folder is moved off Dropbox to an archive. If the client is one that has ongoing projects then there will be files we’ll want to keep and will be needed for future projects. This is where the Client Library folder comes in.<\/p>\n The client library holds assets such as<\/p>\n That means that when a project is finished, you should review the project folder and move over any useful files to the client library for future use. <\/p>\n NOTE: This is a great time to also update the Client Preferences in Podio.<\/p>\n You maybe asked to create a clip library from a video project. This is usually when we’ve done a video shoot for the client and they will be using the footage in future projects. Basically you are looking for footage clips all ready to go just like it’s coming from the client’s personal stock website. Here’s what you need to keep in mind.<\/p>\n NOTE: Typically the length of these video clips are no shorter than 5 seconds and no longer than 60.<\/p>\n I can’t emphasize this enough. ALL files are to be saved inside a project folder. DO NOT use files that are stored on your personal computer in other folders that are not on Dropbox. Basically all your project files are to be worked on inside a Dropbox folder that is synced. <\/p>\n You will not work on a project on a personal folder outside of Dropbox and then move the project files over to sync. It is critical that your files are constantly and automatically synced as you work.<\/p><\/p>\n","protected":false},"template":"","yoast_head":"\n\n
Project Folders<\/h3>\n
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Client Libraries<\/h3>\n
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Clip Libraries<\/h3>\n
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File Storage IMPORTANT<\/h3>\n